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Google Calendar can show how much of your time is taken up by meetings




 

Most of us have had meetings that simply could have been an email. Google Calendar will soon provide insights on how you spend your work day, including how long you spend in meetings, so you can find out just how much time you could be saving if your bosses sent memos instead.

This idea behind Time Insights is for you to gain a better understanding of how your time is taken up, so perhaps you can make adjustments if you're spending too much time in Zoom calls or conference rooms. For instance, maybe you can consolidate meetings if you spend many of them with the same people.

The feature can highlight the days and times where you tend to be in meetings the most. You'll also see a time breakdown (including the average time spent in meetings each day) and details about the people with whom you're in meetings most often. When you hover over a person, Google Calendar will highlight all the meetings they're included in.

Time Insights will only be visible on computers, not mobile devices. The insights will typically only be visible to you, but if you manage other people's calendars and they've enabled the "manage sharing access" permission, you'll be able to see their Time Insights too.

Workspace admins will be able to turn the feature off, but other users won't have that option. You can, however, hide Time Insights by closing the bar on the right of the screen.

Time Insights is coming to certain Google Workspace accounts (i.e. Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus and Nonprofits users). It won't be available to those on other plans, including G Suite Basic and Business users. Workspace admins should see it within the next couple of weeks. Google will roll out Time Insights to Rapid Release domains and Scheduled Release domains on September 6th and 20th, respectively. The rollout will take up to 15 days on each type of domain.

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